BY-LAWS OF NASHVILLE YOUTH HOCKEY LEAGUE, INC.
(as amended March, 1996)
(as amended 2001, 2002, 2005)
(as amended 2008, 2010, 2011)
The name of this association shall be the Nashville Youth Hockey League, Inc., (”NYHL”), a non-profit, tax exempt Organization, under 501 (c)(3) of the Internal Revenue Service Code. Unless otherwise established by the board, the address of the board shall be:
Nashville Youth Hockey League, Inc.
2817 West End Ave.
Suite 126 PMB #286
Nashville, Tennessee 37203
The NYHL conducts a house league program which provides Recreational players with the opportunity to learn and Develop the fundamental skills of hockey and strives to Provide equal playing time for all house league player In accordance with the playing rules established by the NYHL;
The NYHL conducts a travel league program that will provide players with the opportunity to learn, develop and master the fundamental skills of hockey in a more Competitive environment than afforded within the House League, including exposure to national and international competition. The NYHL is also part of the Jr. Predators Travel program, along with staff of A-Game Sportsplex in Franklin and the NHL Nashville Predators Hockey Club.
The NYHL strives to develop and promote character and Integrity, sportsmanship and teamwork.
“Participants” are all hockey players who register with the NYHL and play on registered teams in the house or travel League, all-star teams or other NYHL approved, sponsored or sanctioned program or event, and the parents or guardians of these players.
The NYHL shall have jurisdiction over all participants (Players and Parents) while they are participating in house, travel, all-star and select programs, and instructional hockey camps, programs, events and all other hockey activities, which are approved, sponsored and/or affiliated with the NYHL, including Team South, select camps and other similar activities. Players, parents and others who participate in these activities may lose or forfeit their privilege of Participation for violating policies, rules and codes of conduct established by the NYHL.
A. The government and control of the corporation shall be Vested in a Board of Directors consisting of eleven (11) elected members, each of whom shall serve for three (3) years, or until a successor has been elected.
B. The officers of the organization shall be elected from the board of directors and shall consist of President, Vice-President, Secretary, and Treasurer. At the close of each year the existing Board of Directors shall nominate and elect the new President of the board for the upcoming new fiscal year at their last official board meeting. They may also nominate and elect any of the other officers at the same meeting. Officers that are not elected at that meeting shall be nominated and elected at the first meeting of the new board of Directors. Elections for officers shall, if contested, be by secret written ballot. No office may be combined with any other office and no director may hold more than one office at a time.
The President may appoint any person other than himself to serve as assistant to the secretary and assistant to the treasurer. He may also appoint up to to At-Large Directors to serve the Board and the NYHL as deemed necessary. These are one year terms, and the positions could for quorum and voting purposes.
C. Other members of the Board shall consist of Registrar, House League Coordinator, Travel Coordinator, Girls Program Director, Equipment/Merchandising, Fund Raising, and Risk Manager. Each will chair other committees as determined by the Board.
D. Director Emeritus.
The Board may, from time to time and in its discretion, confer upon a member of the Board the position "Director Emeritus." The position is intended to acknowledge those who have demonstrated outstanding dedication and contribution to the work of the Board, the Nashville Youth Hockey League, and youth hockey in general over an extended period of time. To confer the position of Director Emeritus on any member of the Board requires approval of the Board by majority vote following nomination by a member of the Board. The Director Emeritus shall be a member of the Board ex officio for a period of five (5) years or for life. The position is a high honor and is to be conferred accordingly; however, nothing in these Bylaws shall be interpreted as limiting the Board to a single Director Emeritus at any given time.
E. Officers’ duties
1. The President shall preside as chairman at meetings of the organization and meetings of the Board of Directors and shall perform such other duties as ordinarily pertain to the office.
2. The Vice-President shall preside at meetings of the Organization and the board of directors in the absence of the President and shall perform such other duties as designated by the President and ordinarily pertains to the office.
3. The Secretary shall be responsible for the issuance of notices of all meetings of the organization the Board of Directors, keep records of membership, record the attendance of meetings, record and preserve the minutes of such meetings and perform such other duties as usually pertain to the office.
4. The Treasurer shall have custody of all funds of the association and shall keep a record of all income and disbursements. There shall be no remuneration, either direct or indirect, received by any director or officer of the league for his or her services as director or office, except where deemed fair and necessary to operate the league in a competitive environment.
5. The Board of Directors is solely responsible for the hiring of the Director of Hockey, as well as other specialized instruction as deemed necessary for the development of the players of the NYHL. This will be based upon a simple majority vote.
A. Meetings of the board shall be called when deemed necessary by the president or when requested, in writing by a majority of the members then serving on the board. The President shall select the time and place of each Meeting. Provisions of Section V. Part B. shall be followed where applicable.
B. Meetings of the Board of Directors shall be closed to Visitors. The President, in his discretion, may invite or allow visitors to attend board meetings. Such visitors may address the board only if permitted to do so by the President. Upon a written request to the President of two-thirds (2/3) of the members of the Board, a board meeting may be opened to visitors who address the board as determined by the President.
C. A quorum for the transaction of business shall consist of a simple majority of the members of the board of directors presently serving on the board.
D. Unless otherwise designated by the president, the order of business shall be as follows:
1. Call to order
2. Announcement that there is a quorum or that a quorum is lacking.
3. Reading of the minutes of the previous meeting
4. Committee Reports (Treasurer, Director of Hockey Operations; Registration; Equipment; Fund Raising; House Program; Travel Program; Communications; Discipline, et al)
5. Announced old business
6. New business
A. Notice of all regular or special meetings of the board of directors must be given to each board member, at their Address shown on the mailing list for such purposes, at Least one (1) week prior to the meeting, if possible. The notice shall give the date, time, and place of the meeting and if available, an agenda of matters to be considered by the board. This notice may also be transmitted via email. Electronic means may be employed to discuss and vote on motions that pertain to the operation of the NYHL.
B. Notice of all committee meetings must be given within reasonable time prior to a meeting. Notice may be given by mail, email, or by telephone. A reasonable and good faith effort to give notice to all members must be made.
VII. RULES OF PROCEDURE
The board shall abide generally by Roberts’ rules of order as set out by the President, except that no rule of procedure shall be in contravention of the by-laws. The President may, however, modify the order of business for such meetings deemed necessary or advisable.
VIII. REMOVAL OF BOARD MEMBERS
The board of directors may remove one of its members by a simple majority vote of the members then serving on the board.
IX. AMENDING BY-LAWS
The NYHL by-laws may be amended at any time by a simple majority vote of the members currently serving on the board.
A. Only members of the board of directors shall have a vote in board meetings.
B. Each director shall have one vote.
C. All voting shall be voice vote unless otherwise stated by the president.
D. A simple majority of the votes cast shall determine all matters unless otherwise provided herein.
E. Directors must be physically present at board meeting in order to vote. Proxies or written votes cast absent members shall not be allowed and shall not counted.
XI. NOMINATIONS TO THE BOARD OF DIRECTORS
Nominations for membership to the board of directors shall submitted by those directors serving on the board at the time The President shall call for nominations, and/or by a nominating committee consisting of at least three (3) members of the current board as appointed by the president and approved by the board.
A. No member of the board shall have authority or power to obligate the league financially other than the board acting with a quorum or by the joint action of the Treasurer and President.
B. A budget shall be presented at the beginning of each Fiscal year and be approved by the board. No member may exceed the budget limits without prior approval from the Board.
C. If funds become depleted or are exhausted before the season is over, the board of directors shall be charged with procurement of additional funds by engaging in fund raising, sponsorships, or assessment of additional fees from the participants in the NYHL.
D. Sponsors may be solicited as determined by the board directors.
E. Fundraising may be pursued only as allowed by the Board of Directors.
F. The fiscal year shall begin on May 1 and end April 30 of each year.
XIII. PLAYING RULES
A. The playing rules of the house league shall be described in general terms in an NYHL handbook of rules, policies and guidelines. These rules may be modified from time to time by the board, by a committee designated by the Board, or by other designees as deemed necessary to ensure fair play and competitiveness and to ensure that the policies and purposes of the NYHL are being met.
The playing rules of the travel league shall be Consistent with the official rules of USA Hockey, Inc., and it’s Affiliate, The Southern Amateur Hockey Association, The Southern Youth Travel Hockey League and/or any other hockey leagues or associations with which the NYHL affiliates.
B. The board of directors may delegate to a rules committee the authority to investigate alleged violations of the NYHL codes of conduct, NYHL playing rules, or other conduct considered unsuitable to the sport of hockey or detrimental to the welfare of the NYHL. Such committee may recommend punishment or disciplinary action to the board of directors for rules violations when deemed necessary or appropriate.
C. All punishment or disciplinary action, whether Recommended by the rules committee or not, is subject to the approval of the board of directors.
XIV. GAME OFFICIALS
A. The NYHL shall contract with local officiating organizations or qualified individuals to furnish game officials for all games whenever required and U.S.A. hockey certified is preferred.
B. The appointed officials shall be in charge of the game and shall exercise their duties and responsibilities according to the rules of USA Hockey, Inc., it’s Affiliate, the Southern Amateur Hockey Association , the Southern Youth Travel Hockey League, the NYHL and/or any other hockey league or association with which the NYHL affiliates.
XV. PLAYERS AND ELIGIBILITY
A. The NYHL shall determine the eligibility of players who may participate in NYHL activities. The NYHL may accept or reject any applicant’s application for registration and participation in the NYHL.
B. The board of directors or its designees shall determine the number of teams, team size, methods of player evaluations, assignments to teams, and necessary changes to team player rosters.
C. Only players with amateur status shall be eligible to play in the NYHL.
D. The NYHL disclaims responsibility for determining or assuring the physical fitness of players to participate in the sport of ice hockey. This determination is the sole responsibility of players and/or their parents and guardians.
E. The NYHL may establish playing divisions and the age criteria for playing in any division in its house league. House league player rosters may be changed, altered or amended at any time before or during a season to ensure Fair play and competitiveness and to ensure that the purposes of the NYHL are being met. This may include requiring, and/or permitting, players who are capable of doing so to play up in older age divisions.
XVI. CODE OF CONDUCT, VIOLATIONS, AND DISCIPLINE
Please check the NYHL Handbook for details of this program.
The NYHL board of directors may establish registration fees, Equipment rental fees and other fees or charges for Participation in its various leagues, programs and activities. These fees and charges may be increased, decreased and otherwise adjusted at any time as deemed necessary or appropriate. All players must pay all applicable fees. Fees paid to the NYHL are not refundable unless the board of Directors determines that a full or partial refund is justified under certain circumstances. There shall be no Scholarships awarded to any player unless approved by the Board of Directors. The Board of Directors may permit payment of fees upon special terms, or installments, when it deems advisable or necessary to do so.
The NYHL board of directors may evaluate, select, appoint, designate, suspend, expel, terminate or discharge coaches for its various leagues, programs and activities as it deems Necessary or appropriate. All bench personnel shall be registered with USA Hockey as a “Coach” with the appropriate CEP level and coaching module for that team as determined by USA Hockey.
The NYHL board of directors shall encourage and foster the recruitment, training, certification and advancement of officials of all ages.